When Your Deadline Depends on Your Books, Can They Answer?
In a 30-minute call, we'll determine whether your books can support the bond, lender, SBA, tax, or bid deadline ahead. If there's a fit, we'll review the file together, view-only, before estimating any cleanup work.
- Something with a date riding on your books? A bond, a bank or SBA loan, a tax filing.
- Several companies and no clean profit number for any one of them?
- Slammed schedule and an account that still feels empty?
How the estimate works
Contractor Books Readiness Call
Something with a date riding on your books?
A bond, a bank or SBA loan, a tax filing. The people in that room only see what your file prints out.
Several companies and no clean profit number for any one of them? Money moving between your own entities, coded as somebody's guess weeks later.
Slammed schedule and an account that still feels empty? Your reports can't tell you which jobs carry the shop and which ones bleed it.
What is this currently blocking?
- A bond
- A bank or SBA loan
- A tax filing
- A partner or investor
- Nothing specific — I want clean books
What fixing it involves
Clean books
- All accounts reconciled
- Personal and business separated; chart of accounts corrected
Ready for your CPA and lender
- A trial balance tied to your return, CPA items packaged separately
- Anything unprovable listed in writing, never buried
Kept clean after
- A monthly reporting pack, a 13-week cash forecast, your bookkeeper trained
- A pricing card calibrated against jobs you've already finished
How the estimate works
The exact project price comes after the books are reviewed and the scope is confirmed — built on a count you've seen, not a number pulled from the air.
A 30-minute call
You tell me what is blocked, and by when.
A view-only look at your file
If it makes sense, we open your accounting file together on screen, view-only. I change nothing. That look is what makes the estimate real instead of a guess.
A second call: your estimate
We determine whether cleanup is necessary and what the project would require — the size of the job, what it does to your deadline, and the price. If I'm not the right person for it, I'll say so.
You leave knowing
Whether your books are the actual constraint, what the cleanup scope includes, and what the project would require before you commit.
Pulled from real files
$152,000/yr of financing costs one contractor was paying that appeared nowhere in his books as a number he could see
$751,000 of revenue sitting in the wrong year — a “record year” that was partly an accounting artifact
18 months of books rebuilt for one client — the full prior year plus six months of the current one
$300 vs. $30,630 Verified contractor engagement example: A job-cost report showed $300 of subcontractor cost on a job. The verified actual cost was $30,630. The issue was traced to a data-sync problem and verified to the cent.
Specific verified example. Not a promised result.
Meet Adrian Rubio
Adrian Rubio
Founder · Fractional CFO
Helping Business Owners Make Better Financial Decisions
Adrian Rubio has a deep background in financial planning, insurance strategy, and business advisory. He founded Air Industries to focus exclusively on the financial blind spots that keep owners stuck.
His approach is simple: look at the real numbers, translate them into plain language, and help owners make decisions with clarity instead of anxiety. He works alongside your existing CPA and bookkeeper — not as a replacement, but as the strategic layer in between.
Adrian is a licensed insurance professional with experience in annuities, life insurance strategy, and cash value planning. He specializes in helping contractors and trades business owners build financial systems that match the scale of their operations.
Contractor Books Readiness Call
Answer a few questions so I can determine whether this is worth a conversation. Cleanups here usually land in the five-figure range.